Using a virtual assistant can save a lot of hours from your workweek, thus allowing you to utilize those hours where you’re best at. However, the art of delegating is a tricky business, especially if you’re someone who already has a ton of things in your to-do list.
As I keep insisting, a virtual assistant can do anything and everything under the sun; except perhaps brew your morning coffee, and the only reason for this is, VAs work virtually. A virtual assistant’s experience runs the entire work spectrum, so, depending upon your necessities you hire anyone who fits the specification.
However, for the novice, here are some of the things you can begin with initially. Nevertheless, as VA Talks keeps insisting on: a VA is trained to be you, when you don’t have the time to be you! So, slowly and steadily, as you build trust with your employee, you can train your VA and thus, delegate other tasks to your VA.
Accounting: Tasks like managing a company’s or business’s accounts and bills can best be delegated to a virtual assistant. Many businesses choose to delegate the accounting aspect of their organization to a virtual assistant company, allowing them to concentrate and work harder with the primary aspect. Tasks such as follow up of unpaid invoices can easily be handled by a virtual assistant.
Online Research: Research is something most VAs are best at. When you start your own business or you are an entrepreneur, information like market analysis, product assessment and competitor survey keep you way ahead in the rat race. However, be very specific with your instructions. State very clearly what it is that you’re looking. It is best to break up a long research task into several small tasks under bullet points, so that your VA may find information on all of them. If you write long winding instructions, chances of your VA missing out on something is very high.
Data Management: This includes any task that requires you to play around with a bunch of data. Managing databases include tasks like entering information as to who paid for your services, managing all the business cards that you received into a database so that you have it at your fingertips when you need it.
Presentations: If you are an entrepreneur or a business owner, chances are you would need to sell your services or products to a wide range of people, and what better way than to represent your work through PowerPoint presentations. Ask your virtual assistant to make a clear, summarized presentation based on what you have read. This is a huge timesaver before meetings.
Email Management: Most of us keeping ignoring our emails, until there are so many that can you can’t help but go through them. Then there is the sending of emails and answering of emails, which is again a chore for most. So, why not appoint a VA and ask them to sort through your inbox. Delete the unnecessary, respond to the necessary. This can initially take some time getting used to a style of writing does vary; however, with time this can be done.
Social Media Management: According to Hubspot, 92% of marketers in 2018 claimed that social media marketing was important for their business, with 80% indicating their efforts increased traffic to their websites. So, you can very well understand how important social media is for your business. Delegating your own time to increase social media awareness is an all-consuming task and a result most entrepreneurs look upon it quite warily. However, if you were to delegate this to a VA, not only would it result in higher conversion rates, but also, save your time.
Travel Management: Virtual assistants are great with travel assistance. They can help find the best deals on hotels, flights and provide the best travel itineraries for both, business and pleasure. Next time you are flying somewhere, ask your VA to book your tickets, check you in online and take the responsibility to find you the perfect hotel for your holiday!
These are just some of the tasks that a VA can do. A virtual assistant’s expertise runs the gamut and once you have a VA by your side, life is a lot easier!